Why Do Distant Jobs Have Location Restrictions?

I’m typically requested, “Why doesn’t Firm XYZ rent distant staff in my state?” Actually, this query comes up so typically that its reply deserves a devoted weblog submit.

And, I get it. Distant job searches (like all job searches) are draining. It’s extremely irritating to search out the *excellent* distant job solely to understand the corporate doesn’t rent in your state. Cue unhappy trombone noises…

Fortuitously, you rapidly brush off this setback solely to search out much more distant jobs that exclude your state. What provides?

Doesn’t “work at home” imply simply that whether or not your property is in Iowa, Florida, or California? 

Sadly, it’s not that easy. Actually, simply 5% of distant jobs posted on FlexJobs don’t have any location restrictions.

Clearly, these location necessities are there for a motive, and that motive isn’t only a dislike on your state and the folks inside it. As a substitute, the reply boils all the way down to cash and state legal guidelines.

A typical query distant job seekers have!

State Registration Necessities

First, an organization should register its enterprise in every state to legally rent there. With 50 US states (plus D.C., Puerto Rico, and different territories) registering is time consuming, sophisticated, and costly. 

Registration Guidelines

For instance, Arizona asks corporations to supply licensed copies of its articles of incorporation and a certificates of fine standing. Each paperwork should be dated inside 60 days. Plus, there’s a submitting price as excessive as $365 (to not point out acquiring licensed copies of enterprise paperwork prices cash too). All of it provides up rapidly.

In-State Handle

Moreover, most states require a neighborhood bodily handle (not a P.O. field) for out-of-state corporations. To conform, corporations rent registered brokers in every state to obtain mail, subpoenas, tax notices, and different essential paperwork from state companies. 

That’s a variety of transferring components for a single firm to deal with. Some states make it an even bigger trouble to rent regionally. Typically, remote-friendly corporations choose out of registering to rent in these states. 

State Taxes

Subsequent up, an organization opens itself as much as tax implications with every new state they rent in. For starters, employers have to register with the proper state companies and observe state-specific tax charges. As , taxes are by no means enjoyable to take care of. This holds true for corporations, too!

Firms must observe state-specific tax guidelines

Tax ID

A state-provided tax ID is required along with a federal tax ID or employer identification quantity (EIN). Why? A state ID is utilized by corporations to legally take cash from paychecks to pay state taxes (known as withholding).

The quantity and kind of withholdings varies by state.

Some states don’t withhold revenue taxes in any respect. Others require corporations to tax staff based mostly on the worker’s location and never the corporate’s dwelling state. There are choose states that require corporations to pay each native AND dwelling state taxes. 

For instance, if an organization headquartered in California hires you remotely in North Carolina they must pay California and North Carolina state taxes.

After all, corporations want to rent in states with favorable tax guidelines. 

Hiring Legal guidelines, Guidelines, and Rules

Even after an organization information to rent and arrange taxes, there are extra guidelines to observe in the course of the hiring course of.

First, the content material of purposes has to adjust to state-level legal guidelines.

some states have strict legal guidelines making it tough to rent there from different places

Non-discrimination and Equal Employment Alternative 

Every state has guidelines banning employment discrimination based mostly on marital standing, sexual identification, and gender identification/expression. Plus, some states supply further safety for whistle-blowers. There are even state particular legal guidelines that regulate an employer’s guidelines about off-duty conduct (smoking, posting on social media, and many others.). 

Felony Historical past 

 In some unspecified time in the future, you’ve probably stuffed out an software that requested whether or not you’ve been convicted of a criminal offense. Immediately, some states have rules that forestall employers from asking about legal historical past in the course of the software course of. Nevertheless, this rule doesn’t apply as soon as a conditional job supply is given. 

Background Checks, Drug Testing, and References 

Many corporations require background and reference checks for potential staff. After all, each state has distinctive guidelines masking when corporations can ask for screening, which positions have to be drug examined, and who pays for the background test and/or drug testing. There are additionally guidelines concerning operating credit score checks on candidates. 

Additionally, there’s a lengthy checklist of employment rules every state has concerning matters like: 

  • Little one labor
  • Immigration
  • Interview questions
  • Lie detectors
  • Public information 

Some states have many guidelines to observe all through the hiring course of. Others take a extra relaxed method. Both method, corporations will take into account every state’s rules and employment legal guidelines earlier than they determine to rent there. Extremely restrictive states typically get handed over for these which might be extra employer-friendly. 


Final however actually not least, states have payroll guidelines in place (attempt saying that 5 instances actual quick) that corporations must observe. Payroll, in fact, is the essential strategy of paying staff. Understandably, there are many statewide payroll restrictions to guard staff’ paychecks.

You don’t mess with folks’s cash. that’s why many states have strict payroll guidelines.

Minimal Wage

Minimal wage within the US is a sizzling matter. At present, the federal minimal wage is a measly $7.25/hour. This fee hasn’t elevated since 2009!

In response, many states have their very own minimal wage – some greater and a few decrease than the federal customary.

For instance, Wyoming & Georgia have charges at simply $5.15 an hour. Nevertheless, many states have greater minimal wage charges (as of 01/01/2022) together with: 

  • Florida: $10.00
  • California: $14.00
  • Washington: $14.49
  • Arizona: $12.80
  • New Jersey: $13.00
  • New York: $13.20 

Bear in mind, corporations must observe the state guidelines the place its staff stay.

For instance, an organization situated in Wyoming should pay distant staff dwelling in Washington $14.49/hour – a whopping $9.34 decrease than Wyoming’s minimal wage.  

Sadly, limiting hiring in states with greater minimal wages saves corporations loads on payroll. You may see fewer distant jobs should you stay in a state with higher than common minimal wage.

Paycheck Frequency 

Most corporations select to pay staff weekly, biweekly, or semimonthly. Nevertheless, when hiring out-of-state, corporations should meet that state’s pointers. 

For instance, Florida doesn’t have pay frequency guidelines. Nevertheless, a Florida firm that hires in New York should pay distant New Yorkers weekly to adjust to state legislation.

And, operating payroll isn’t precisely low cost. In keeping with Value Owl, corporations pay about $5 per worker for every pay cycle. After all, extra pay cycles = more cash.

Firms seeking to save money may forgo hiring in states requiring weekly pay. Take a look at your state’s payday necessities to see the way it stacks up in opposition to others. 

Extra time

Extra time compensates staff at a better pay fee after they work longer hours. Per Federal guidelines, extra time pay of time and half is given to staff who work greater than 40 hours in every week.

For instance, an worker who earns $20/hour might be paid $30/hour for any extra time labored. 

  • Half of $20 = $10
  • Time ($20) + Half ($10) = $30 

Some states are extra beneficiant with extra time than Federal Legal guidelines. Alaska, California, and Nevada require extra time pay every time an worker works greater than 8 hours in a day.

In these states, distant corporations default to the rule that’s most favorable to staff.

pin me for later!

Extra Payroll Guidelines

Pay is essential to the workforce. It is smart that states have strict guidelines to guard their staff.

Truthfully, I might write ten weblog posts on payroll restrictions by state. However, that may be extremely boring for many to learn.

As a substitute, I’ve condensed main payroll guidelines all the way down to a readable checklist. Under are state payroll guidelines that complicate hiring for distant corporations.

  • Truthful scheduling with predictable schedules and ample time between shifts
  • Verify deductions for uniforms, workplace tools, and drug checks
  • Dinner time and breaks for consuming/resting/nursing throughout work hours.
  • Last pay figuring out how rapidly an organization should pay and whether or not it consists of unused trip days
  • Sick days to pay staff when sickness prevents working

After all, corporations are in enterprise to generate income. A part of that features saving cash every time potential. States with excessive minimal wage, strict tax legal guidelines, and frequent pay cycles are much less enticing to employers. Consequently, its typically simpler (and extra inexpensive) to skip over these states.

Methods to Discover Distant Jobs in Your State

By now, you’ve discovered far more than you wished to about distant hiring guidelines. Hopefully, your extra information explains why corporations won’t rent distant staff in your state.

Ideally, remote-friendly corporations open up digital doorways to all candidates no matter location. Nevertheless, this isn’t the present state (no pun supposed) of distant work within the US. 

Does that imply you’re out of luck in case your state is usually excluded from distant jobs? After all not. You simply have to high-quality tune your job search. 

Overcome geographic restrictions in your distant job search

Look Into Startups 

First, take into account startups. Usually, a startup is a younger firm (lower than 5 years outdated) that was based to disrupt an trade. Airbnb, Offended Birds, Uber, and Instagram are all well-known and intensely profitable startups

These newer corporations wish to rent the perfect expertise to assist gas development. To do that, startups typically rent distant staff from all over the world. World hiring gives entry to a a lot bigger expertise pool.

Actually, many startups construct distant work proper into their firm tradition. It’s actually a win-win: The startup has tons of choices to rent and candidates benefit from the perk of working remotely from nearly wherever.


Don’t wish to depend on corporations to rent in your state? No drawback. Freelancing is an efficient resolution. As a freelancer, you promote companies to purchasers. Then, you invoice the consumer on your companies. 

Standard freelance expertise embody writing, enhancing, proofreading, transcription, and digital aiding. It is a quick checklist. Truthfully, should you’re proficient in a computer-based talent you may promote it as a contract service.

Freelancing is nice for digital nomads or anybody who desires the liberty to work the place and after they wish to. This distant work kind can be enticing to oldsters who want flexibility to work at home with youngsters. 


Immediately, it’s simpler than ever to begin your individual on-line or home-based enterprise (with out resorting to MLM or direct gross sales). Actually, you may get a money-making web site up in a matter of days!

Examples embody e-commerce, Etsy store, job board, and weblog – to call a number of. 

Plus, you may even begin a web-based enterprise. For instance, bookkeeping, teaching, writer, creator/crafter, content material marketer, and guide are companies simply performed completely on-line.

As a bonus, self employment permits you to work wherever with an web connection. In spite of everything, you might be your individual boss!

Lastly, I wish to share assets to enhance your distant job search – particularly in case your state is holding you again. The extra instruments you’ve got in your pocket, the better your distant job search turns into.

Assets and tricks to conquer your distant job search

Distant Job Search Websites

Remotive – A go-to web site for distant startup jobs with a free webinar and a distant corporations checklist

FlexJobs – A membership web site with hand-screened distant jobs and filters you should use to exclude jobs not hiring in your state (Save 30% with FlexJobs Promo Code SAVE30)

Freelance Job Boards

Upwork – Create a profile and pitch your companies to gigs posted by purchasers

Fiverr – Get artistic and arrange a profile with companies laid out for folks to purchase straight.

Staffing Companies with Distant Jobs

Kelly – Discover freelance, part-time, full time, and momentary distant jobs right here.

Kforce – Tons of distant jobs in tech, finance, and accounting. Choices embody short-term contract, 100% distant, and momentary roles.

Robert Half – A world staffing company persistently ranked as one of many High 100 corporations with distant work.

Distant Job-Prepared Abilities Coaching

Transcribe Wherever – Free mini course to introduce you to transcription work as a distant employee.

Proofread Wherever – Free 76-minute webinar for studying about working on-line as a paid proofreader.

LinkedIn Studying – Rapidly be taught job expertise and share your accomplished classes straight in your LinkedIn Profile.

Coursera – Be taught in-demand work expertise from prime universities.

On-line Enterprise Constructing 

Wandering Aimfully – An incredible teaching program I used to develop my weblog and profession teaching enterprise. I extremely advocate it if you have already got a web-based enterprise you wish to construct up deliberately.

Bookkeeper Enterprise Launch – Begin (and scale) a bookkeeping enterprise from scratch. Join free coaching collection first!

SmartBlogger – Flip a love of writing right into a thriving on-line content material advertising and marketing enterprise. Learn the free roadmap first!

Edit Republic – My buddy, Phon, began and scaled an incredible enhancing and proofreading enterprise. Now, she teaches others methods to do the identical.

Location Necessities in Distant Work

You may’t management whether or not an organization hires distant staff out of your state. And, that’s okay.

Bear in mind, corporations can’t simply determine to in the future begin hiring in a sure state. As a substitute, they must undergo lengthy and costly processes simply to get arrange. After, corporations should proceed to observe employment legal guidelines based mostly on the state every worker works in!

Fortuitously, your location doesn’t essentially want to carry you again in your job search. Take into account freelancing or self employment as a substitute. Plus, there’s staffing companies, startups, and job boards that will help you discover distant work in your neck of the woods.


Ashlee Anderson, CPCC

PS This submit accommodates affiliate hyperlinks. Please learn my disclosure assertion for extra particulars.

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